Frequently Asked Questions, Hints and Tips
This document aims to provide a framework for Council to allocate Community, and Individual - Sport & Cultural Grants in an effective, equitable and transparent manner.
This Policy aims to ensure:
- fairness, equity and transparency in providing grants
- funds are used for purposes intended
- appropriate process and authorisation of grants
- eligibility criteria are met
- provision and proof of outcomes of approved grants are received and documented
- Opportunity for creation of mutually beneficial partnerships between Council, residents and community groups.
Read the Community Grants, Sponsorship and Funding Policy and Procedure
Once a grant round has closed, applications received will be subject to an “Eligibility Check” undertaken by a member of Council’s grants administration team. Applicants may be contacted to seek further information with regards to their application. Any additional information or documentation requested must be submitted within five working days. No further res-ubmissions will be allowed.
If an application meets all eligibility criteria, it will proceed to the “Assessment” stage, where the application will be assessed by a panel against the criteria outlined below.
A weighted average score out of 100 will be allocated to each application to provide a ranking. Recommendations on successful applications and the amounts to be awarded will be made to Council for approval, based on these assessment rankings.
Applicants will be notified of the outcome of their application within two (2) weeks of the confirming Council meeting.
Please read the Community Grants, Sponsorship and Funding Policy and Procedure and your chosen Application Package Guidelines carefully prior to submitting an application.
You can also find out more helpful information in the Community Grants Program Guidelines Documents above.
There is one round of Community Grants offered each financial year.
Community grant applications open in Mid August and close on the last Friday of September each year.
Acquitting your Community Grant
At the conclusion of your project or activity, all successful grant applicants are required to submit an electronic Community Grant Completion Record available via Council’s Community Grant webpage.
Acquittals must be received within three (3) months of project completion or prior to applying for funding within the same category, whichever comes first.
What is required to complete the Community Grant Completion Record (acquittal):
- a photograph(s) of the event for inclusion in Council articles/media
- supporting documentation including financial reports and invoices
- Community groups must provide evidence of full expenditure of funds. Any unspent funds of more than 5% of the funded amount, must be returned to Council at the time of submission of the Community Grant Completion Record.
- evidence of promotional activity and Council acknowledgment
Complete you Community Grant Completion Record: